Running a company in Kuala Lumpur comes with numerous responsibilities, and one key role that every business owner must understand is that of the company secretary. Often overlooked, this position plays a vital part in keeping your business running efficiently and staying compliant with Malaysian regulations. In this article, we’ll break down the essential facts about having a company secretary Kuala Lumpur—what they do, why you need one, and how to choose the right service for your business.
What is a Company Secretary?
A company secretary is an officer appointed to ensure a company complies with legal and regulatory requirements under the Companies Act 2016 in Malaysia. For a Sdn Bhd (private limited company), having a qualified company secretary is mandatory within 30 days of incorporation. This role is not just about paperwork—it’s about protecting your business from non-compliance risks.
Why Do You Need a Company Secretary Kuala Lumpur?
A company secretary is crucial for maintaining your company’s legal standing. Failing to appoint or rely on a competent secretary may lead to penalties or even deregistration. Here are some reasons why:
- Required by law (Section 235 of Companies Act 2016)
- Ensures proper documentation and filing
- Keeps track of deadlines for annual filings
- Acts as a bridge between directors, shareholders, and SSM (Suruhanjaya Syarikat Malaysia)
Fact: Non-compliance with SSM regulations can cost your company up to RM50,000 in penalties.
Roles and Responsibilities of a Company Secretary Kuala Lumpur
Understanding what a company secretary does helps you see their value. Company secretary Kuala Lumpur duties include:
- Company incorporation
- Preparation of board resolutions
- Maintaining statutory registers and records
- Submission of Annual Returns and Financial Reports to SSM
- Advisory on corporate governance and compliance
- Attending board meetings and taking minutes
- Updating directors and shareholders of regulatory changes
In short, they help your business stay compliant while you focus on growing it.
Company Secretary Kuala Lumpur: Key Facts for Business Owners
Let’s explore some essential facts every business owner should know:
- Mandatory Appointment: Only individuals licensed by SSM or members of prescribed professional bodies (e.g., MAICSA, MIA) are eligible to act as company secretary.
- Local Requirement: The secretary must reside in Malaysia and have a principal or registered office in Malaysia.
- Ongoing Filing: Annual Returns and Financial Statements must be filed every year—failure may result in compound or court charges.
- Resignation or Removal: You can replace your company secretary at any time, but proper notice and procedures must be followed.
- Digital Filing: With SSM’s MyCoID system, most secretarial tasks are now done online for faster processing.
Importance of a Professional Company Secretary Kuala Lumpur for Your Business
Why settle for just meeting the bare minimum? A professional company secretary does more than file papers. They:
- Offer guidance on compliance and best practices
- Help avoid legal troubles before they arise
- Handle document submission without delays
- Protect directors and shareholders from unnecessary risks
A professional firm will track deadlines, send reminders, and manage all regulatory paperwork—giving you peace of mind and time to focus on business growth. Companies with reliable secretarial services report 30% fewer regulatory issues compared to those with unlicensed or in-house alternatives.
How to Choose the Right Company Secretary Kuala Lumpur?
Choosing the right company secretary Kuala Lumpur is a strategic decision. Here’s what to look for:
- Licensed & Qualified: Ensure the secretary is registered with SSM and has the necessary credentials (e.g., MAICSA, MIA, Bar Council).
- Experience in SMEs: A firm that understands small and medium businesses can give more tailored advice.
- Transparent Pricing: Verify the availability of clear and fixed fees for incorporation, annual filings, and advisory services.
- Good Communication: Prompt responses, reminders, and clear documentation are a must.
- Full-Service Support: Choose a firm that also offers accounting, tax, and audit services—this makes coordination easier.
About Jin Advisory
Jin Advisory, based in Petaling Jaya, comprises a dedicated team of accounting professionals with strong business knowledge and extensive experience. We assist clients in meeting today’s business demands with our complete range of services:
- Auditing
- Taxation
- Company Secretary
- Accounting
At Jin Advisory, we make business compliance simple. Whether you’re starting your first company or expanding your operations, our team is here to support you. With our one-stop solution, you no longer have to deal with multiple service providers. We handle everything with precision and speed—from company registration to annual compliance and beyond.
Why Jin Advisory?
- Save time with a single point of contact
- Reduce costs by bundling services
- Stay compliant with zero hassle
Let us handle your statutory compliance, allowing you to focus on running your business.
A reliable company secretary is not a luxury—it’s a legal necessity and a business advantage. Whether you’re starting a new company or already running one, understanding the roles, responsibilities, and benefits of a professional company secretary Kuala Lumpur helps safeguard your company from compliance issues and penalties.
Let Jin Advisory guide you. Contact us today for affordable, professional, and worry-free company secretarial services tailored for your business.