Running a business in Malaysia isn’t just about sales—it also means meeting legal requirements. Every Sdn Bhd must appoint a licensed company secretary within 30 days of incorporation under the Companies Act 2016. Still, many overlook this key role until compliance issues happen. This article covers what a company secretary does, the benefits of outsourcing, how to choose the right one, and a breakdown of company secretary service price Malaysia.
Overview of Corporate Secretary Service Malaysia
A company secretary ensures your business complies with Malaysia’s corporate laws. They manage statutory documents, file annual returns, and advise on governance matters. For Sdn Bhd companies, these services are essential to maintaining compliance, avoiding legal issues, and allowing businesses to focus on growth. Engaging a licensed professional helps ensure all regulatory requirements are met efficiently.
Role of a Company Secretary in Your Company or Business
Here’s what a company secretary typically handles in Malaysia:
- Annual Return Filing: Ensuring timely submission to SSM
- Statutory Record Maintenance: Updating share register, directors, and secretaries’ data
- Meeting Compliance: Preparing resolutions and minutes of meetings
- Company Updates: Handling changes in directors, shareholders, or registered office
- Legal Advisory: Offering advice on corporate governance and compliance issues
- Document Lodgment: Submitting necessary forms to SSM and other regulators
In short, they act as your legal guardian for corporate matters.
How Company Secretarial Service Supports Your Business?
A professional company secretary service in Malaysia goes beyond legal filings. It contributes to your business in multiple ways:
- Risk Avoidance: Keeps you from missing statutory deadlines and incurring penalties
- Efficiency: Allows your team to focus on operations while compliance is handled externally
- Credibility: Investors and banks are more confident dealing with compliant companies
- Strategic Guidance: Provides expert input during restructuring or fundraising initiatives
Having a reliable company secretary builds long-term business sustainability and trust with stakeholders.
Benefits of Outsourcing Corporate Secretarial Service in Malaysia
Outsourcing is a smart move for many companies, especially startups and SMEs. It helps reduce costs, ensures expertise, and improves operational efficiency.
Key Benefits of Outsourcing:
- Cost-Effective: No need for full-time salaries or HR overhead
- Up-to-Date Knowledge: Professionals are trained and updated with new laws (e.g. ESG compliance, Beneficial Ownership Disclosure)
- Accuracy & Compliance: Avoid errors in documentation and filings
- Business Continuity: Never miss a deadline—even during peak periods
According to a 2024 market survey, nearly 70% of Malaysian private limited companies outsource secretarial services to maintain quality and control costs.
Factors to Consider in Choosing a Corporate Company Secretary Service in Malaysia
Before you commit to a provider, here are a few things to consider:
- Licensing: Are they certified by SSM or MAICSA?
- Experience: Do they have a proven track record in handling Sdn Bhd companies?
- Location: Are they based in Klang Valley or easily reachable?
- Service Scope: Do they offer extra support such as company incorporation, registered office, or advisory?
- Responsiveness: Are they fast and professional in communication?
- Transparent Pricing: Do they provide itemised quotations with no hidden fees?
Choosing the right company secretary can make all the difference in compliance, efficiency, and peace of mind.
Company Secretary Service Price Malaysia
The company secretary service price Malaysia varies based on the service scope and company complexity. Here’s a breakdown of typical fees:
- Basic Package: RM600 to RM1,000/year, covering annual return filings, statutory record maintenance, and limited advisory.
- Standard Package: RM1,200 to RM1,800/year, including AGM documents, board resolutions, and ongoing compliance support.
- Premium Package: RM2,000 to RM3,500/year, covering directorship changes, share issuance, restructuring, and unlimited resolutions.
Additional one-off services may include:
- Changing company name: RM300 to RM500
- Appointment/resignation of directors: RM150 to RM300
- Allotment of shares: RM250 to RM500
- Preparing meeting minutes: RM150 to RM300
Company secretary service price Malaysia can vary depending on the firm, company size, and urgency.
Why Choose Jin Advisory’s Company Secretary Service?
At Jin Advisory, we’re your trusted partner for business compliance. We provide comprehensive company secretarial services, including company registration, incorporation, compliance advisory, and filing. Our licensed professionals ensure your business stays updated with regulatory changes and meets all legal requirements. We help you focus on business growth with transparent pricing and reliable support.
Why Clients Trust Us:
- Licensed & experienced professionals
- Transparent & competitive pricing
- Tailored solutions for your business
- Proven track record with SMEs
A reliable company secretary is an investment, not a cost. With evolving corporate regulations in Malaysia, especially for Sdn Bhd companies, having expert support is crucial. From filing annual returns to handling complex resolutions, professional services save time, reduce risks, and improve operations. Now that you understand company secretary service price Malaysia, it’s time to make an informed decision.
Need help with company secretary services in Malaysia? Contact Jin Advisory today for a free consultation. Let our experienced team handle your compliance so you can focus on growing your business.